Bolstering efficiency with automated invoicing

vWork’s job scheduling and dispatch software is designed to help businesses improve efficiencies and productivity. Users can schedule more jobs, more easily and maximise the uptime of their people and resources.  

By incorporating automated invoicing capabilities into the software, vWork takes its offering another step further. Businesses can link vWork with their accounting package, with off-the-shelf integrations available with Xero, MYOB and QuickBooks.

vWork also offers an optional upgrade with EROAD, connecting EROAD vehicle tracking and distance data to the vWork invoicing module, to ensure invoicing accuracy.

EROAD is one of Australasia’s leading telematics providers, specialising in accurate distance measurement, using industry leading technology.

The integration of the two platforms uses EROAD’s vehicle tracking device, to accurately capture the distance travelled, the location and route data. EROAD’s GPS tracking offers instant and accurate vehicle tracking.

Job start and completion times are captured too, including the exact mileage travelled during the time period that the job was in progress.

Users can schedule more jobs, more easily.

Schedulers can instantly locate vehicles via a map, replay the route used to complete a job for audit and reconciliation purposes, and automatically add line items to invoices that show the actual distance travelled. 

Integrating with EROAD enables your business to measure distances travelled more accurately than previously possible, using accurate fleet tracking data instead of an estimated distance calculated using a straight line or Google Maps.

By moving away from distance estimates, the EROAD integration offers your customers greater invoicing transparency, while improving perception of your business as an honest and trustworthy service.

When adding EROAD as the distance source to your invoicing, the invoice amount is automatically calculated at job completion, with distance costs included. The distance source is labelled to the line item in the description. You can also set different rates for all of your users or vehicles, if required.

vWork has also recently added a new feature to this offering – Dynamic Invoice Descriptions, which enables user to automatically insert job data into your invoice descriptions. It offers flexibility in the information that can be included, from job ID, to step addresses, custom fields, and more.

Users can tailor every invoice description in every job with minimal effort and provide customers with valuable personalised context on their invoices.

What’s more, Dynamic Invoice Descriptions means there’s less manual editing of invoice information, it saves time, and minimises the chance of human error. 

To find out more about how vWork can help your business boost efficiency and enhance productivity, visit the vWork website at vworkapp.com.

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